administration support services


No matter what industry you work in, chances are good that you or your staff spend far too much time on mindless administrative tasks – like filing receipts, scheduling appointments, and dealing with paperwork. This type of busywork can really bog you down, and drain your productivity.


For many busy professionals, business owners and corporates, the best way to remove some of this burden is by hiring a virtual administrative assistant (VAA). A VAA can handle all of the tasks as an in-person assistant  – at a fraction of the cost.


OBSA understands how hard it can be to juggle your actual job duties with all of the little things that eat into your day or that of your staff. If you want to maximize your potential and grow your business, a virtual administrative assistant can help you achieve that goal. Reach out today to learn more about our services.


We provide administrative support in the following services:

  • Project Management Support: Our VAs can assist with organizing and tracking project timelines, ensuring milestones and deadlines are met.
  • Administrative Assistance: Our Virtual Assistants can handle various administrative tasks such as document management, data entry, and record-keeping, allowing your team to focus on core activities.
  • Scheduling and Calendar Management: Keep your team organized and on track by allowing our VAs to manage appointments, meetings, and site visits.
  • Order Management: By streamlining your order processing, tracking, and fulfillment, our VAs ensure a smooth and hassle-free experience for your customers.
  • Administrative Support: Our VAs can handle various administrative tasks, such as managing student records, organizing schedules, and maintaining databases, freeing up your team to focus on core educational activities.
  • Event Planning and Coordination: Assist with the planning and execution of educational events, such as conferences, workshops, and seminars.
  • Administrative Support: Our VAs can handle various administrative tasks, such as data entry, document management, and meeting scheduling, freeing up your team to focus on core financial work.
  • Bookkeeping & Accounting: Stay on top of your financial records with our VAs’ expertise in managing accounts payable, accounts receivable, and general ledgers.
  • Underwriting support
  • Payment processing
  • New business and renewal quote preparation
  • endorsement processing
  • Order Processing: Our Virtual Assistants can handle order processing, including placing orders with suppliers, tracking shipments, and managing invoices.

Administrative Support: Our VAs can handle various administrative tasks, such as data entry, transcription, and document management, freeing up your team to focus on patient care.

  • Medical billing and bookkeeping
    1. Claims handling
    2. Invoicing
    3. Insurance verification
    4.  Assist with medical billing and invoicing
    5. Gather and update client profile and payer information
    6. Assist in requests for additional documentation/information/from various payers
    7. Correspond and communicate with clients as appropriate
    8.  Issues and concerns are attended and addressed in a timely manner
    9. Distribute weekly electronic invoices as needed for private duty clients
    10. Monitor incoming fax and documents
    11. Update schedule as needed, depending on visit documentation
    12. Assist in medical coding and follow-up on overdue receivables
    13.  Split, label, save, upload, and organize pertinent documents on share drive
    14. Review and update available files based on client’s status and changes
    15. General Administrative Tasks like email, calendar and basic CRM management
  • Recruitment Support: Our VAs can efficiently manage job postings, applicant screening, and interview scheduling, ensuring a smooth and effective hiring process.
  • Administrative Support: Our Human Resources Virtual Assistants can manage various administrative tasks, such as data entry, record-keeping, and reporting, freeing up your HR staff to focus on core activities.
    Employee Onboarding: Assist with the onboarding process for new employees, including orientation, paperwork, and benefits enrollment.
  • Training and Development: Support the planning, implementation, and tracking of employee training and development programs.
  • Policy and Compliance: Assist with the creation, updating, and dissemination of HR policies and ensure compliance with relevant regulations.
  • Employee Relations: Help manage employee concerns, grievances, and disputes, ensuring a positive workplace environment.



  • Administrative Support: Our Hospitality Virtual Assistants can manage various administrative tasks such as data entry, record-keeping, and reporting, freeing up your staff to focus on core activities.
  • Event Planning and Coordination: Assist with the planning and execution of events, such as conferences, weddings, and banquets, ensuring smooth operation and guest satisfaction.
  • Vendor Coordination: Manage and maintain relationships with vendors, ensuring timely deliveries and consistent quality of products and services.
  • Administrative Support: Our VAs can handle various administrative tasks, such as data entry, transcription, and calendar management, freeing up your team to focus on legal matters.
  • Billing and Invoicing: Stay on top of billing tasks with our VAs’ expertise in managing invoices, tracking billable hours, and ensuring timely payments.
  • Administrative Support: Our Manufacturing Virtual Assistants can manage various administrative tasks such as data entry, record-keeping, and reporting, freeing up your staff to focus on core activities.
  • Production Scheduling: Assist with planning and coordinating production schedules to optimize resources and meet deadlines.
  • Quality Control: Our VAs can help monitor product quality, maintain quality control documentation, and coordinate with quality assurance teams.
  • Logistics Support: Streamline shipping and logistics processes by managing documentation, coordinating with carriers, and tracking shipments.
  • Administrative Support: Our Retail Virtual Assistants can manage various administrative tasks such as data entry, record-keeping, and reporting, freeing up your staff to focus on core activities.
  • E-commerce Assistance: Streamline your online store by managing product listings, updating images and descriptions, and monitoring customer reviews.
  • Supplier Coordination: Manage and maintain relationships with suppliers, ensuring timely deliveries and consistent quality of products.
  • Administrative Support: Our VAs can handle various administrative tasks, such as data entry, document management, and meeting scheduling, freeing up your team to focus on core technology work.
  • Project Management: Our VAs can manage tasks, deadlines, and resources, ensuring that your tech projects are completed on time and within budget.
  • Route Planning: Our VAs can assist with route planning and optimization, ensuring timely deliveries and cost-effective transportation.
  • Documentation and Compliance: Our Virtual Assistants can help manage paperwork, maintain records, and ensure your business stays compliant with industry regulations.
  • Administrative Support: Our Travel and Tourism Virtual Assistants can manage various administrative tasks, such as data entry, record-keeping, and reporting, freeing up your staff to focus on core activities
  • Administrative Support: Our Media and Entertainment Virtual Assistants can handle various administrative tasks such as data entry, record-keeping, and reporting, freeing up your staff to focus on core activities.

why use our virtual administrative support  services

  • Experienced Professionals: Our VAs have extensive experience in all industry  sectors in office administration and are well-versed in all industry-specific tools and platforms.
  • Scalable Solutions: Whether you require part-time assistance or full-time support, our flexible plans can adapt to your business’s evolving needs.
  • Cost-Effective: Save on overhead costs and allocate resources to other areas of your business by outsourcing tasks to our virtual assistants starting at just $4.5/hr.
  • Data Security: We prioritize the security and confidentiality of your business’s information by implementing stringent data protection measures.
  • Customizable Service: We collaborate closely with you to understand your business’s requirements, tailoring our services to match your unique needs.